How to share a Canva template with your team

Are you looking to share a Canva template with your team so everyone can reuse it consistently? Canva makes this easy with share links and team permissions. Follow these steps to share a template quickly and ensure your team can edit or use it without changing the original.

1. Open the Canva design you want to share

Log in to your Canva account.
From the homepage, click Projects in the left-hand menu.
Open the design you want to turn into a shared template.

2. Click the “Share” button

In the top-right corner of the editor, click the Share button.
This will open the sharing and permissions panel.

3. Set the correct sharing permissions

Under Link sharing, click the dropdown menu.
Select Anyone with the link if your team is not already in your Canva team.
Choose Can edit if you want them to customise the template, or Can view if they should only see it.

4. Create a template link (recommended)

In the Share panel, click See all (or scroll if visible).
Select Template link.
Canva will generate a link that forces users to create a copy instead of editing the original design.

5. Share the template with your team

Copy the template link.
Paste it into Slack, email, Notion, or your internal documentation.
Tell your team to open the link and click Edit template to create their own version.

6. (Optional) Share directly with your Canva team

If you’re using Canva for Teams, type your teammates’ email addresses in the Share field.
Assign the correct role (Can edit or Can view).
Click Send to give them direct access inside Canva.

What is Canva

Canva is an online graphic design platform that allows individuals and teams to create professional-looking visuals without advanced design skills. It’s widely used for social media graphics, presentations, documents, marketing materials, and branded templates. Canva works entirely in the browser, with optional mobile apps, making it easy to access designs from anywhere.

One of Canva’s strongest features is collaboration. Users can share designs, comment in real time, and work together on the same file. Canva also supports templates, which are reusable designs that help teams stay consistent with branding, layouts, and formatting. With Canva for Teams, organisations can manage brand kits, folders, and permissions centrally. Even on free plans, users can share templates using links, making Canva a practical tool for small teams, freelancers, and marketing departments that need fast, repeatable design workflows.

Benefits of using Canva to share templates with your team

Sharing templates in Canva helps teams work faster, stay on brand, and reduce design errors. It ensures everyone starts from the same base design while keeping the original template protected.

1. Maintains brand consistency

Using shared Canva templates ensures that everyone on your team follows the same brand guidelines. Fonts, colours, logos, and layouts stay consistent across all designs, reducing the risk of off-brand visuals. This is especially useful for marketing teams or businesses producing regular content, as it keeps your brand identity professional and recognisable.

2. Saves time for your team

Templates remove the need to design from scratch every time. Team members can open a shared template and immediately customise text or images, speeding up the design process. This is ideal for recurring assets such as social media posts, presentations, or reports, allowing teams to focus on content rather than layout.

3. Protects the original design

By sharing a template link instead of edit access, the original design stays unchanged. Each team member creates their own copy, preventing accidental overwrites or edits. This makes template links a safe and reliable way to scale design usage across larger teams or multiple departments.